Archival & Compliance

Archival & Compliance

• We provide proactive data lifecycle management solutions meeting compliance, business obligations, retention & electronic discovery thereby meetingthe regulations of information governance.
• Archival of data is being done with compression, encryption, authentication & de-duplication along with WORM device support.
• Data can be email, files or any other electronic data.

regulatory oversight & compliance. Regulations such as Sarbanes-Oxley, HIPPA, and Basel-II enforce strict change control and tracking requirements for customer data. These regulations affect companies both big & small and in all industry segments. Most of these regulations specify long retention periods, typically 5 years & more during which the history should be readily accessible. Failure to maintain appropriate tracking & retention is expensive. Non compliance could lead to fines, loss of investor confidence & reputation. Data archival has becoming a more expensive and daunting task, due to the increasing amount of data that must be archived. In addition regulatory compliance needs have also greatly increased the amount of data and length of time business data must be stored. Data archival is a collection of various steps that act in complete synchronization:

• Identifying data for archival
• Archiving identified data
• Stubbing the archived data without disturbing the consistency of the data set
• Indexing & processing the data
• Integrating electronic discovery of data from the archived data set

Data life cycle management

• Email archival
• File archival
• Database archival

With message volumes continuing to skyrocket, and as much as 70% of corporate intellectual property stored within or accessible via email, enterprise messaging is truly ‘mission-critical.’ Yet firms have not realized that email servers should not be corporate intelligence repositories or be expected to migrate the risks of inappropriate communications or unauthorized distribution of corporate assets.” -Enterprise Strategy Group. THE PROACTIVE MANAGEMENT OF EMAIL AND INSTANT MESSAGES IS INTEGRAL TO THE OVERALL STRATEGY OF email archival. THERE ARE MANY COMPLEX CHALLENGES SUCH AS MEETING COMPLIANCE AND BUSINESS OBLIGATIONS, HELPING ENSURE EDISCOVERY PREPAREDNESS AND ENABLING APPROPRIATE END USER ACCESS AND INCREASED PRODUCTIVITY. IN RESPONSE, MESSAGE MANAGER PROVIDES INDUSTRY-LEADING MAILBOX MANAGEMENT, EDISCOVERY AND SUPERVISION WITH RAPID SEARCH, RETRIEVAL, REVIEW, PRODUCTION, MANAGEMENT AND DOCUMENT PROTECTION CAPABILITIES. ROBUST AUTOMATION AND EMAIL STORAGE MANAGEMENT ENABLES YOU TO ARCHIVE, MANAGE AND TRACK EMAIL WHILE REDUCING RISK, DECREASING USER DEPENDENCY AND REINING IN GROWING TERABYTES OF DATA CREATED BY YOUR MOST COMMON AND HIGHEST RISK COMMUNICATION METHOD. Email has quickly become the most widely used and least managed corporate asset — the volume of which is growing almost as fast as our dependency on this key communication tool. The predominant use of email in lawsuits, along with stricter compliance requirements, is forcing organizations to view email management as a critical part of a sound email archival strategy. Message Manager offers the industry’s leading solution for capturing and managing all inbound, outbound and internal email according to corporate and regulatory requirements.

CA File System Manager is an automated Information Lifecycle Management solution that

• automatically collects detailed information about data and storage resource utilization for servers that you designate as remote managed storage.
• enables administrators to classify and assign business value to data and storage resources so that monitoring and managing of policies can be implemented to specific groups.
• provides automated data management policies such as data migration, replication, archiving, movement, and purging to manage files as data classifications and values change over the data lifecycle.
• performs continuous monitoring of remote managed storage and offers in-depth reports about available and utilized storage capacity, capacity consumption by file and user groups, utilization trends, and policy effectiveness.
• enables administrators to simulate policies before actual execution. Monitoring and Reporting enables you to monitor and view storage and data resource statistics for managed servers and storage devices. In addition, you can view event logs and set up alerts to monitor storage capacity. Policy-based data lifecycle management enables you to create policies that automatically migrate, archive, replicate, and purge data at different phases of the data lifecycle based on data classification retention requirements and data value. CA File System Manager policy-based automation provides solutions for storage consolidation, online archiving, backup optimization, and tiered storage management.

Databases usually have two things in common. They have grown far larger than envisioned by their creators and they are filled with unneeded data. Many companies, therefore, are seeking to pare them down to the essentials and archive little used content. But what should you archive, how should you do it and what best practices apply.

"Data is growing at 125 percent a year yet up to 80 percent of this data remains inactive in production systems where it cripples performance," sad Charlie Garry, senior program director at Meta Group. "To compound this problem, many enterprises are in the midst of compliance initiatives that require the retention of more data for longer periods of time, as well as consolidation projects that results in significant data growth."

Data archiving is intended to let organizations cull old data from their relational databases in a way that allows it to be easily restored if necessary. It does this by simultaneously capturing the records to be removed, along with all the database associations. It then compresses the data for storage to online disks or an automated tape library. Should the data be needed in the future, it can be quickly retrieved and restored with all the necessary associations intact.

Growing data volumes in ERP, CRM, SCM, custom applications and email and document repositories are creating undue burden on your IT administrative resources and infrastructure. With data security and retention requirements, enterprises must deploy policies across all data repositories to ensure confidential data is kept private, and data is stored or digitally destroyed accordingly to avoid potential litigation. Further complicating the issue is legacy applications that contain years of historical data that must be migrated or archived for long-term retention.